Terms & Conditions for the Supply of Goods
RECORD UK LIMITED
TERMS AND CONDITIONS FOR SUPPLY OF GOODS
1 INTERPRETATION
1.1 Definitions
In these Conditions, the following definitions apply:
“Business Day” means a day (other than a Saturday, Sunday or public holiday) when banks in Glasgow are open for business.
“Conditions” means the terms and conditions set out in this document as amended from time to time in accordance with clause 13.6.
“Contract” means the contract between record and the Supplier for the sale and purchase of the Goods in accordance with these Conditions.
“Goods” means the goods (or any part of them) set out in the Order.
“Order” means record's order for the Goods, as set out in record's purchase order form, record's written acceptance of the Supplier's quotation, or overleaf, as the case may be.
“Order Number” means the order number given by record to the Order.
“record” means record uk limited (registered in Scotland with company number SC124392).
“Specification” means any specification for the Goods, including any related plans and drawings, that is agreed by record and the Supplier.
“Supplier” means the person or firm from whom record purchases the Goods.
1.2 Construction
In these Conditions, unless the context requires otherwise, the following rules apply:
1.2.1 A “person” includes a natural person, corporate or unincorporated body (whether or not having separate legal personality).
1.2.2 A reference to a party includes its personal representatives, successors or permitted assignees.
1.2.3 A reference to a statute or statutory provision is a reference to such statute or provision as amended or re-enacted. A reference to a statute or statutory provision includes any subordinate legislation made under that statute or statutory provision, as amended or re-enacted.
1.2.4 Any phrase introduced by the terms “including”, “include”, “in particular” or any similar expression shall be construed as illustrative and shall not limit the sense of the words preceding those terms.
1.2.5 A reference to “writing” or “written” includes faxes but excludes e-mails.
2 BASIS OF CONTRACT
2.1 These Conditions apply to the Contract to the exclusion of any other terms that the Supplier seeks to impose or incorporate, or which are implied by trade, custom, practice or course of dealing.
2.2 The Order constitutes an offer by record to purchase the Goods in accordance with these Conditions and will only be valid and binding upon record if signed by an authorised signatory on behalf of the company.
2.3 The Order shall be deemed to be accepted on the earlier of:
2.3.1 the Supplier issuing a written acceptance of the Order; and
2.3.2 the Supplier doing any act consistent with fulfilling the Order,
at which point the Contract shall come into existence.
2.4 The Order Number shall be quoted by the Supplier on all forms and in all communications with record.
3 THE GOODS
3.1 The Supplier shall ensure that the Goods shall:
3.1.1 correspond with their description and any applicable Specification;
3.1.2 be of satisfactory quality (within the meaning of the Sale of Goods Act 1979, as amended) and fit for any purpose held out by the Supplier or made known to the Supplier by record expressly or by implication, and in this respect record relies on the Supplier's skill and judgement;
3.1.3 where applicable, be free from defects in design, material and workmanship and remain so for 12 months after Delivery; and
3.1.4 comply with all applicable statutory and regulatory requirements relating to the manufacture, labelling, packaging, storage, handling and delivery of the Goods.
3.2 The Supplier shall ensure that at all times it has and maintains all the licences, permissions, authorisations, consents and permits that it needs to carry out its obligations under the Contract.
3.3 record shall have the right to inspect and test the Goods at any time before delivery and upon delivery.
3.4 If following such inspection or testing record considers that the Goods do not conform or are unlikely to comply with the Supplier's undertakings at clause 3.1, record shall inform the Supplier and the Supplier shall immediately take such remedial action as is necessary to ensure compliance.
3.5 Notwithstanding any such inspection or testing, the Supplier shall remain fully responsible for the Goods and any such inspection or testing shall not reduce or otherwise affect the Supplier's obligations under the Contract, and record shall have the right to conduct further inspections and tests after the Supplier has carried out its remedial actions.
4 DELIVERY
4.1 The Supplier shall ensure that:
4.1.1 the Goods are properly packed and secured in such manner as to enable them to reach their destination in good condition;
4.1.2 each delivery of the Goods is accompanied by a delivery note which shows the date of the Order, the Order number, the type and quantity of the Goods (including the code number of the Goods, where applicable), special storage instructions (if any) and, if the Goods are being delivered by instalments, the outstanding balance of Goods remaining to be delivered; and
4.1.3 if the Supplier requires record to return any packaging material to the Supplier, that fact is clearly stated on the delivery note. Any such packaging material shall be returned to the Supplier at the cost of the Supplier.
4.1.4 the Supplier shall not be entitled to charge for the cost of packaging material in addition to the Price specified in the Order. Carriage charges shall only be payable if specified as payable in the Order.
4.2 The Supplier shall deliver the Goods:
4.2.1 on the date specified in the Order, or, if no such date is specified, within 28 days of the date of the Order;
4.2.2 to record's premises at Smith Avenue, Garrion Business Park, Wishaw, ML2 0RY or such other location as is set out in the Order, or to the delivery points, factories or warehouses in the United Kingdom or other destinations as instructed by record prior to delivery (“Delivery Location”); and
4.2.3 during record's normal business hours, or as instructed by record.
4.3 Delivery of the Goods shall be completed on the completion of unloading the Goods at the Delivery Location.
4.4 The time of delivery shall be of the essence of the Contract.
4.5 The only acceptable proof of delivery will be the signature of an authorised representative of record on the Supplier’s delivery note acknowledging receipt of the Goods.
4.6 If the Supplier:
4.6.1 delivers less than 95% of the quantity of Goods ordered, record may reject the Goods; or
4.6.2 delivers more than 105% of the quantity of Goods ordered, record may at its discretion reject the Goods or the excess Goods,
and any rejected Goods shall be returnable at the Supplier's risk and expense. If the Supplier delivers more or less than the quantity of Goods ordered, and record accepts the delivery, a pro rata adjustment shall be made to the invoice for the Goods.
4.7 The Supplier shall not deliver the Goods in instalments without record's prior written consent. Where it is agreed that the Goods are to be delivered by instalments, they may be invoiced and paid for separately. However, failure by the Supplier to deliver any one instalment on time or at all or any defect in an instalment shall entitle record to the remedies set out in clause 5.
4.8 Storage charges for deliveries of the Goods which are delayed in terms of Condition 15 shall be borne by the Supplier unless previously agreed by record in writing.
4.9 record may refuse to accept any Goods supplied without an Order Number.
4.10 Orders placed by record “to await call off” and bulk orders shall only be released and delivered by the Supplier when instructed by record.
5 REMEDIES
5.1 If the Goods are not delivered on the date they are due as referred to in clause 4.2.1, or do not comply with the undertakings set out in clause 3.1, then, without limiting any of its other rights or remedies, record shall have the right to any one or more of the following remedies, whether or not it has accepted the Goods:
5.1.1 to terminate the Contract;
5.1.2 to reject the Goods (in whole or in part) and return them to the Supplier at the Supplier's own risk and expense;
5.1.3 to require the Supplier to repair or replace the rejected Goods, or to provide a full refund of the price of the rejected Goods;
5.1.4 to refuse to accept any subsequent delivery of the Goods which the Supplier attempts to make;
5.1.5 to recover from the Supplier any costs incurred by record in obtaining substitute goods from a third party; and
5.1.6 to claim damages for any other costs, loss or expenses incurred by record which are in any way attributable to the Supplier's failure to carry out its obligations under the Contract.
5.2 If the Goods are not delivered on the due date record may at its option claim or deduct 5% per cent of the price of the Goods for each week's delay in delivery by way of liquidated damages, up to a maximum of 20% per cent of the total price of the Goods. If record exercises it rights under this clause 5.2, it shall not be entitled to any of the remedies set out in clause 5.1 in respect of the Goods' late delivery (but such remedies shall be available in respect of the Goods' condition).
5.3 These Conditions shall apply to any repaired or replacement Goods supplied by the Supplier.
5.4 The Supplier shall keep record indemnified in full against all costs, expenses, damages and losses (whether direct or indirect), including any interest, penalties, and legal and other professional fees and expenses awarded against or incurred or paid by record as a result of or in connection with:
5.4.1 any claim made against record for actual or alleged infringement of a third party's intellectual property rights arising out of, or in connection with, the supply or use of the Goods, to the extent that the claim is attributable to the acts or omissions of the Supplier, its employees, agents or subcontractors;
5.4.2 any claim made against record by a third party arising out of, or in connection with, the supply of the Goods, to the extent that such claim arises out of the breach, negligent performance or failure or delay in performance of the Contract by the Supplier, its employees, agents or subcontractors; and
5.4.3 any claim made against record by a third party for death, personal injury or damage to property arising out of, or in connection with, defects in Goods, to the extent that the defect in the Goods is attributable to the acts or omissions of the Supplier, its employees, agents or subcontractors.
This clause 5.4 shall survive termination of the Contract.
5.5 record's rights and remedies under these Conditions are in addition to its rights and remedies implied by statute and common law.
6 TITLE AND RISK
Title and risk in the Goods shall pass to record on delivery of the Goods by the Supplier and inspection of the Goods by record.
7 PRICE AND PAYMENT
7.1 The price of the Goods shall be the price set out in the Order, or, if no price is quoted, the price set out in the Supplier's published price list in force as at the date the Contract came into existence.
7.2 The price of the Goods is exclusive of amounts in respect of value added tax (“VAT”), but includes the costs of packaging, insurance and carriage of the Goods. No extra charges shall be effective unless agreed in writing and signed by record.
7.3 record shall, on receipt of a valid VAT invoice from the Supplier, pay to the Supplier such additional amounts in respect of VAT as are chargeable on the supply of the Goods.
7.4 The Supplier may invoice record for the Goods on or at any time after the completion of delivery.
7.5 All invoices must be accompanied by the relevant delivery note properly signed in terms of Condition 4.5 otherwise such invoices shall not be paid by record.
7.6 record shall pay correctly rendered invoices within 35 days of the end of the month in which the invoice is received. Payment shall be made to the bank account nominated in writing by the Supplier.
7.7 If a party fails to make any payment due to the other under the Contract by the due date for payment (“due date”), then the defaulting party shall pay interest on the overdue amount at the rate of 2% per annum. Such interest shall accrue on a daily basis from the due date until the date of actual payment of the overdue amount, whether before or after judgment. The defaulting party shall pay the interest together with the overdue amount. This clause shall not apply to payments the defaulting party disputes in good faith.
7.8 record may, without limiting any other rights or remedies it may have, set off any amount owed to it by the Supplier under the Contract or otherwise against any amounts payable by it to the Supplier under the Contract.
8 RECORD PROPERTY
The Supplier acknowledges that all materials, equipment and tools, drawings, Specifications, and data supplied by record to the Supplier (“record Materials”) and all rights in record material are and shall remain the exclusive property of record. The Supplier shall keep record Materials in safe custody at its own risk, maintain them in good condition until returned to record, and not dispose or use the same other than in accordance with record's written instructions or authorisation.
9 INSURANCE
During the term of the Contract and for a period of 12 months thereafter, the Supplier shall maintain in force, with a reputable insurance company, professional indemnity insurance, product liability insurance and public liability insurance to cover such heads of liability as may arise under or in connection with the Contract, and shall, on record's request, produce both the insurance certificate giving details of cover and the receipt for the current year's premium in respect of each insurance.
10 CONFIDENTIAL INFORMATION
A party (“receiving party”) shall keep in strict confidence all technical or commercial know-how, Specifications, inventions, processes or initiatives which are disclosed to the receiving party by the other party (“disclosing party”), its employees, agents or subcontractors, and any other confidential information concerning the disclosing party's business, its products or its services which the receiving party may obtain. The receiving party shall only disclose such confidential information to those of its employees, agents or subcontractors who need to know the same for the purpose of discharging the receiving party's obligations under the Contract, and shall ensure that such employees, agents or subcontractors shall keep such information confidential.
11 TERMINATION
11.1 record may terminate the Contract in whole or in part at any time before delivery with immediate effect by giving the Supplier written notice, whereupon the Supplier shall discontinue all work on the Contract. record shall pay the Supplier fair and reasonable compensation for work-in-progress at the time of termination, but such compensation shall not include loss of anticipated profits or any consequential loss.
11.2 record may terminate the Contract with immediate effect by giving written notice to the Supplier if the Supplier becomes subject to any of the following events:
11.2.1 the Supplier suspends, or threatens to suspend, payment of its debts, or is unable to pay its debts as they fall due or admits inability to pay its debts, or (being a company) is deemed unable to pay its debts within the meaning of section 123 of the Insolvency Act 1986, or (being an individual) is deemed either unable to pay its debts or as having no reasonable prospect of so doing, in either case, within the meaning of section 268 of the Insolvency Act 1986, or (being a partnership) has any partner to whom any of the foregoing apply;
11.2.2 the Supplier commences negotiations with all or any class of its creditors with a view to rescheduling any of its debts, or makes a proposal for or enters into any compromise or arrangement with its creditors;
11.2.3 (being a company) a petition is filed, a notice is given, a resolution is passed, or an order is made, for or in connection with the winding up of the Supplier, other than for the sole purpose of a scheme for a solvent amalgamation of the Supplier with one or more other companies or the solvent reconstruction of the Supplier;
11.2.4 (being an individual) the Supplier is the subject of a bankruptcy petition or order;
11.2.5 a creditor or encumbrancer of the Supplier attaches or takes possession of, or a distress, execution, sequestration or other such process is levied or enforced on or sued against, the whole or any part of its assets and such attachment or process is not discharged within 14 days;
11.2.6 (being a company) an application is made to court, or an order is made, for the appointment of an administrator or if a notice of intention to appoint an administrator is given or if an administrator is appointed over the Supplier;
11.2.7 (being a company) a floating charge holder over the Supplier's assets has become entitled to appoint or has appointed an administrative receiver;
11.2.8 a person becomes entitled to appoint a receiver over the Supplier's assets or a receiver is appointed over the Supplier's assets;
11.2.9 any event occurs, or proceeding is taken, with respect to the Supplier in any jurisdiction to which it is subject that has an effect equivalent or similar to any of the events mentioned in clause 11.2.1 to clause 11.2.8 inclusive;
11.2.10 the Supplier suspends, or threatens to suspend, or ceases or threatens to cease to carry on, all or substantially the whole of its business;
11.2.11 the Supplier's financial position deteriorates to such an extent that in record's opinion the Supplier's capability to adequately fulfil its obligations under the Contract has been placed in jeopardy; or
11.2.12 (being an individual) the Supplier dies or, by reason of illness or incapacity (whether mental or physical), is incapable of managing his or her own affairs or becomes a patient under any mental health legislation.
11.3 Termination of the Contract, however arising, shall not affect any of the parties' rights and remedies that have accrued as at termination. Clauses which expressly or by implication survive termination of the Contract shall continue in full force and effect.
12 FORCE MAJEURE
Neither party shall be liable to the other for any delay or failure in performing its obligations under the Contract to the extent that such delay or failure is caused by an event or circumstance that is beyond the reasonable control of that party, and which by its nature could not have been foreseen by such party or, if it could have been foreseen, was unavoidable, provided that the Supplier shall use all reasonable endeavours to cure any such events or circumstances and resume performance under the Contract. If any events or circumstances prevent the Supplier from carrying out its obligations under the Contract for a continuous period of more than ten Business Days, record may terminate this Contract immediately by giving written notice to the Supplier.
13 GENERAL
13.1 Assignment and subcontracting
13.1.1 record may at any time assign, transfer, charge, subcontract or deal in any other manner with any or all of its rights or obligations under the Contract.
13.1.2 The Supplier may not assign, transfer, charge, subcontract or deal in any other manner with any or all of its rights or obligations under the Contract without record's prior written consent.
13.2 Notices
13.2.1 Any notice or other communication given to a party under or in connection with the Contract shall be in writing, addressed to that party at its registered office (if it is a company) or its principal place of business (in any other case) or such other address as that party may have specified to the other party in writing in accordance with this clause, and shall be delivered personally, or sent by pre-paid first class post, recorded delivery, commercial courier or fax.
13.2.2 A notice or other communication shall be deemed to have been received: if delivered personally, when left at the address referred to in clause 13.2.1; if sent by pre-paid first class post or recorded delivery, at 9.00 am on the second Business Day after posting; if delivered by commercial courier, on the date and at the time that the courier's delivery receipt is signed; or, if sent by fax, one Business Day after transmission.
13.2.3 The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action.
13.3 Severance
13.3.1 If any court or competent authority finds that any provision of the Contract (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision shall, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of the Contract shall not be affected.
13.3.2 If any invalid, unenforceable or illegal provision of the Contract would be valid, enforceable and legal if some part of it were deleted, the provision shall apply with the minimum modification necessary to make it legal, valid and enforceable.
13.4 Waiver
A waiver of any right or remedy under the Contract is only effective if given in writing and shall not be deemed a waiver of any subsequent breach or default. No failure or delay by a party to exercise any right or remedy provided under the Contract or by law shall constitute a waiver of that or any other right or remedy, nor shall it preclude or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall preclude or restrict the further exercise of that or any other right or remedy.
13.5 Third party rights
A person who is not a party to the Contract shall not have any rights under or in connection with it.
13.6 Variation
Except as set out in these Conditions, any variation to the Contract, including the introduction of any additional terms and conditions, shall only be binding when agreed in writing and signed by record.
13.7 Governing law and jurisdiction
The Contract, and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims), shall be governed by, and construed in accordance with, Scots law, and the parties irrevocably submit to the exclusive jurisdiction of the Scottish courts.
